Vendor / Supplier Registration

JALAKX SDN BHD – VENDOR / SUPPLIER TERMS & CONDITIONS

1. Definition

“Company” refers to Jalakx Sdn Bhd and its subsidiaries.
“Vendor/Supplier” refers to any individual or entity providing goods or services to the Company.
“Purchase Order (PO)” refers to the Company’s official document authorizing a purchase.
“Goods/Services” refers to all materials, products, or services provided under the PO or agreement.

2. General Terms

All vendors/suppliers must be approved by the Company before engagement.
By accepting a PO or delivering goods/services, the vendor acknowledges and agrees to abide by these Terms & Conditions.
No variation to these Terms is valid unless agreed in writing by the Company.

3. Purchase Orders

The Company will issue a formal Purchase Order (PO) for all approved goods or services.
Vendors must not commence work or deliver goods without a valid PO number.
Any unauthorized work or delivery without a PO may not be accepted or paid.

4. Pricing and Payment

Prices quoted must be final, inclusive of all taxes, delivery, and incidental charges, unless otherwise stated.  Payment terms are 30 days from the date of invoice or as stated in the PO, subject to satisfactory delivery and approval.
Invoices must include the PO number, itemized description, and supporting documents.
Late submission of invoices may delay payment processing. The Company reserves the right to withhold payment for incomplete, defective, or disputed deliveries.

5. Delivery and Performance

Delivery must be made on or before the agreed date and location stated in the PO.
Any expected delay must be communicated in writing immediately.
The Company reserves the right to reject late deliveries or cancel the order if delay causes operational disruption.
Goods must be properly packed and labeled to prevent damage or loss.

6. Quality and Compliance

All goods and services must meet the specifications, quality standards, and safety requirements agreed upon.
The Company reserves the right to inspect, test, or reject any goods or services that do not conform to requirements.
Vendors must comply with all relevant laws, regulations, and industry standards, including safety and environmental practices.

7. Confidentiality

Vendors shall treat all information, designs, quotations, and materials from the Company as confidential.
Such information shall not be disclosed or used for any purpose other than fulfilling the Company’s order.
This obligation continues even after termination of business relations.

8. Intellectual Property

Any work, design, Photography, videography or material developed for the Company shall be the exclusive property of Jalakx Sdn Bhd, unless otherwise agreed in writing.
Vendors must ensure that all goods/services supplied do not infringe third-party intellectual property rights.

9. Health, Safety & Environment (HSE)

Vendors performing on-site work must follow all safety regulations, site rules, and environmental practices required by the Company.
The Company reserves the right to stop work or remove any vendor personnel who fail to comply.

10. Warranty & Liability

Vendors shall warrant that goods/services are free from defects and meet agreed specifications.
Any defective goods/services must be repaired, replaced, or corrected at the vendor’s cost.
The vendor shall be liable for any loss or damage caused to the Company due to negligence, delay, or non-compliance.

11. Termination

The Company reserves the right to terminate the engagement if:
– The vendor fails to perform as agreed;
– The vendor breaches these Terms & Conditions;
– Insolvency or misconduct is discovered.
Upon termination, any advance payments made for undelivered goods or unperformed services shall be refunded immediately.

12. Indemnity

The vendor shall indemnify and hold harmless the Company against all losses, damages, or claims arising from the vendor’s acts, omissions, or breach of contract.

13. Conflict of Interest

Vendors must declare any potential conflict of interest involving Company staff or representatives. Failure to declare may lead to blacklisting and contract termination.

14. Blacklisting

The Company reserves the right to blacklist vendors for:
– Non-performance or repeated delays;
– Poor quality or non-compliance;
– Misconduct or breach of trust.

15. Governing Law

These Terms & Conditions are governed by the laws of Malaysia, and any disputes shall be subject to the exclusive jurisdiction of the Malaysian courts.

16. Acknowledgement

By signing or accepting a Purchase Order, the vendor confirms that they have read, understood, and agreed to abide by Jalakx Sdn Bhd’s Vendor / Supplier Terms & Conditions.

Prepared by:
JALAKX GROUP MANAGMENT
Email: admin@jalakx.com | Website: www.jalakx.com